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vatternrundan.se > Arkiv för andreas > Page 7

Information regarding refund

UPDATED: 2020-05-04
The time frame in which to choose how you wish to allocate your start fee and your start time has now passed. On My Pages you can see the current status of your event/-s based on the choice/-s you previously made. If you did not make an active choice between the dates of 20 April–3 May then you will automatically receive 50 % of the start fee you paid but you will not keep your start time for 2021.

Has your method of payment information changed?
If you have chosen the alternative 50 % refund (or not made an active choice) and the information regarding the method of payment you used to pay for the event has changed; ie credit card, account number, then Vätternrundan will contact you. You will then be able to fill in the current payment information here on My Pages.

PUBLISHED: 2020-04-20
As previously informed, we have been forced to cancel this years Vätternrundan events due to the COVID-19 pandemic. As a registered participant in one of our events we need you to choose what you would like to do with your start fee and your start time.

Vätternrundan will refund 50 % of the start fee you have paid in accordance with the conditions of extraordinary circumstances as stated on our homepage. This condition is used and enforced because we need to cover our costs aswell as survive and arrange future cycling events.

We know that many wish to retain their start time for 2021, in order to avoid having to register again. If you want to retain your start time you can choose to have it moved automatically to next years event. That way you will not have to register all over again.

Many have been in touch saying they would like to donate their entire start-fee, for which we are extremely grateful.

You have the following four options from which to choose:

1. You are refunded 50 % of the start fee you paid.

2. You keep your start time and we move 50% of the start fee you paid to 2021’s event. This option offers no refund. You confirm your registration by completing your application and paying the remaining 50 % between 1st July and 27th October 2020.

3. You donate your entire start fee to Motala AIF Idrottsallians/Vätternrundan.

4. You donate your entire start fee to Motala AIF Idrottsallians/Vätternrundan and keep your start time for 2021. You confirm your application by completing and paying the regular start fee for 2021 between 29th October and 15th November 2020.

Please note: If you have not made your choice (between 20th April and 3rd May) you will automatically be refunded 50 % of the start fee you have paid and you will not keep your start time for the 2021 event.

vatternrundan.se > Arkiv för andreas > Page 7

Vätternrundan 2020 cancelled

Vätternrundan 2020 cancelled. Vätternrundan’s decision is now final after the Board have considered all possible alternatives.
– An extremely tough decision, says Vätternrundan’s CEO Gunilla Brynell-Johansson. But the way things stand today we see no possibility to move forward and plan the event.

The spread of COVID-19 has had enormous consequences for society as a whole. Sweden and many other countries find themselves in an extremely precarious situation and at present no one can forsee when this will ease. With this in mind, on April 2nd, Vätternrundan’s board decided to cancel Vätternrundan aswell as the other events they arrange during the Bike Week in Motala..

– We are facing a situation that no one can predict the outcome of right now, says Gunilla Brynell-Johansson. The uncertainty as to when life can start to return to normal again is high.

– In view of this situation we have to take our responsibility and give our decision. We understand that there is no possibility for us to move forward and plan for this year’s Vätternrundan. There is a critical point in time where we must make that decision and unfortunately that time is now.

During the last few weeks Vätternrundan’s board have been weighing up all possibilities, including moving the events to later in the year. However, Vätternrundan is a massive event and many plans must be laid down way in advance. Which means that it is highly unlikely that it would be possible to implement the event later in the year.

– This is one of the factors that has led us to conclude that our only alternative is to cancel this year’s events. Our participants and our partners are entitled to know our decision so that they too can rearrange their plans, says Gunilla Brynell-Johansson.

Many of those signed up for Vätternrundan are in the middle of completing a ’Svensk Klassiker’, and our message to them is that next years Vätternrundan will count for your current ’Svensk Klassiker’. Vätternrundan will continue to support and encourage all the registered cyclists to keep on with their training, based of course on the continuous recommendations given by the Swedish Public Health Authority (Folkhälsomyndigheten).

– We shall continue to work hard via all our channels available, including social media, to encourage all cyclists in different ways, says Gunilla Brynell-Johansson. Exercise is of extreme importance for our health, as long as we can manage it in a responsible manner and without contributing to the spread of COVID-19.

– It feels incredibly hard to have been forced to make such a decision but now we can fully focus on making next year’s event the best ever and we hope that all our cyclists and partners will endeavour to join us in that pursuit.

FAQ

UPDATED: 2020-04-08

Can I get my start fee refunded?

In cases of a cancelled event due to extraordinary circumstance (force majeure) we will refund 50 % of your start fee.

What do you do with the remaining portion of the start fee you retain?

Vätternrundan is owned 100 % by the non-profit organisation Motala AIF. Organising a mass event such as Vätternrundan requires much preparation. Up untill this point in time we have already come a long way in these preparations. The remaining 50 % is needed in order to cover costs already incurred running the organisation and also to deliver an event again next year.

Here you can see how the monies from start fees are allocated.

Safety/Insurance, 8,3%: Traffic safety, insurance for participants and officials.

Marketing, 8,5%: Marketing channels, trade fairs, the magazine ’Cykla’.

Costs, 11,2%: Licence fees, food, drink, number bibs, medals.

Organisation, 18,4%, Personnel costs, other fees.

Back to sport, 22,3%: Compensation for personnels assignments.

Other external costs, 31,3%: Rent, material, vehicles, IT.

When can I expect my refund?

At the latest in May. We will refund 50 %* of the entry fee to all participants. More infomation concering refunds will be sent out to registered participants via e-mail on April 6th.

* We know that there are participants that want to support the event and donate their entire start fee. This will be a possible alternative. Make your choice at My Pages April 20th-30th.

I paid by invoice. How do I get the groups monies back?

Vätternrundan will contact you about the refund.

I received my start as a gift card. How I do I or the gift donor get the money back?

We will refund the gift card donor 50 %.

Do I as a participant need to do anything in order to instigate a refund?

No, we will take care of the refund. All you will need to do is to check that you have received your monies back by the end of May to the account/card from which the payment was originally made.

Why not postpone the event to later in the year?

Vätternrundan is a huge event that requires extensive preparation. Currently no one can forsee how long our society will be affected by covid-19.The uncertainty this creates and the ramp-up needed for an event such as Vätternrundan means that we do not have the possibility to postpone the event till later in the year.

I purchased Folksams event insurance base/large via My Pages. Can I get my monies back?

This insurance is valid for accidents and illness that prevent your starting the event.
For questions please contact Folksam directly on +46 771-950 950.

I am currently in the middle of my ’Svensk Klassiker’. What happens now?

If you started your ’Svensk klassiker’ before Vätternrundan 2020 and have already completed one of the races in Wasaloppets Winter Week, you will be able to count your respective cycling event in 2021 to your current ’klassiker’.

I am currently participating in a ’Swedish klassiker’ and intend to follow that up with another next year, how will that work for me as regards to the cycling?

In this very special circumstance, the cycling events during Vätternrundan 2021 will be included in the ’Svensk klassiker’ for both 2020 and 2021.

I puchased the ’Klassiker’ package. What happens now?

Your cycle start will be moved to 2021.

I am currently on my way to achieving a ’Superklassiker’ what should I do now?

The bike event during Bike Week 2021 will in this very special case count in a ’Svensk Klassiker’ for both 2020 and 2021.

I have book accommodation via the Vätternrundan booking service, will I get the money back?

Yes, anyone that has booked accommodation via the Vätternrundan booking service for group accommodation will receive a refund for the entire amount.

I have booked accommodation via Svecia Travels, will I get my money back?

Questions regarding bookings made via Svecia Travels are referred directly to Svecia Travels.
E-mail: info@sveciatravels.se

vatternrundan.se > Arkiv för andreas > Page 7

Information about COVID-19 (coronavirus)

Vätternrundan are working intensively with the situation surrounding COVID-19.
– There is a critical point at which we will have to decide wether the events can take place or not, says Gunilla Brynell-Johansson, CEO for Vätternrundan. As it looks right now we are expecting to be able to notify our participants on April 6th.

The week will attract approximately 36 000 participants, requiring several thousand volunteers and a massive infrastructure. This means that many preparations need to be made at an early stage.

– We are faced with an extremely serious situation and our health is always our main priority. At the same time we do not want to make any rash decisions. Our dilema, along with everyone else, is that no one knows what the future will hold, says Gunilla Brynell-Johansson.

– Over the last few days we have gone through all our activities to see how long we can wait before placing our orders etcetera. It’s about respecting our suppliers and of course our participants; who need to know if the events will take place or if they should cancel their accommodation and travel plans.

The Board of Directors at Vätternrundan had an extra meeting last Monday and will have more frequent meetings in order to discuss developments. As it looks now Vätternrundan will await making a decision during the coming two to three weeks.

– There is a point in time where we will have to decide wether we are to arrange the different cycling events or not, says Gunilla Brynell-Johansson. As it stands today we expect to be able to make public our decision on April 6th.

– At the same time we see how the situation is changing from day to day and as we follow developments we will notify our participants and suppliers with continuous updates.

 

This text was updated 2020-03-16, 2.30 p.m. CET

You can find more information in English on COVID-19 on the Public Health Agency of Sweden’s website.

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vatternrundan.se > Arkiv för andreas > Page 7

New route for Vätternrundan

Vätternrundan have made changes to the route in order to increase safety.
On Thursday Vätternrundan agreed on the changes to be made to the last section of the ride. This means that as of 2020 Vätternrundan will now be 315kms long. Approximately 15kms longer than before.

For a long time Vätternrundan have considered changing sections of the course North of Vättern. There were a number of narrow and heavily trafficated passages that Vätternrundan felt needed addressing for reasons of safety.

”We are constantly striving to raise the experience of our events, not least by making them safe and more secure.” Gunilla Brynell-Johansson goes on to say. ”We sent out an extra survey to our participants after this year’s ride and the response we received only strengthened our findings in that we need to do something about the section of the ride after Hammarsundet, a section that many feel unsafe riding on.”

After extensive research of several alternatives the board of Vätternrundan decided on Thursday to change part of the course covering the last part of the ride. Instead of following the heavily trafficated Highway 50, cyclists will now as of 2020, ride through Askersund and on to Motala via Åmmeberg, Zinkgruvan and Godegård.

”We have test-ridden, gone through the statistics and studied every intersection in order to build a sound basis for our decision”, informs Gunilla Brynell-Johansson. On average, 770 vehicles daily use the new roads we have chosen every year as opposed to 6000 on the current route. That gives a good indication towards increased safety. Plus, the new route is extremely picturesque.

“Of course there are disadvantages. Not least losing the epic ride over Hammarsundet. We tried to find an alternative route in order to turn off from Highway 50 a little later into the ride but there was no safe way of resolving this.”

This means that the new route for Vätternrundan will from 2020 be 315kms long. Approximately 15kms longer that today. In other words, an even bigger challenge.

“Vätternrundan is a long ride and we fully understand that some participants will feel that 15kms extra is a lot, says Gunilla Brynell-Johansson. But at the same time, both we and the cyclists wish for as safe a ride as possible.”

“We believe this change will entice many cyclists back to Vätternrundan, those who have probably refrained from taking part due to safety issues.”

Vätternrundan has decided on the new route together with the Swedish Transport Administration (Trafikverket). The suggestion now moves on to County Administration for final approval.

Rgistration dates for Vätternrundan 2020

25th of November: Registration of interest for Vätternrundan closes
27th of November: The main registration for Vätternrundan opens at 7 p.m.

Sign up for the event at My Pages.

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vatternrundan.se > Arkiv för andreas > Page 7

The main registration for Vätternrundan moved back

The main registration for Vätternrundan 300kms has been pushed back one month and will now open the 27th of November. “We are currently looking at changing large sections of the course,” informs Vätternrundan’s CEO Gunilla Brynell-Johansson. “Before we can open the main registration we have to be able to give participants an overall picture of the race they are applying to take part in.”

For a long time Vätternrundan has considered changing sections of the course North of Vättern. There are narrow passages that many participants feel need to be looked at.

”We are constantly striving to raise the experience of our events, not least by making them safe and more secure.” Gunilla Brynell-Johansson goes on to say. ”We sent out an extra survey to our participant after this year’s ride and the response we received only strengthend our findings that we need to do something about the section of the ride after Hammarsundet.”

A planned extensive rebuild of Highway 50 has also increased the need to find another route for this part of the course. Therefore, Vätternrundan has during the summer been working closely with the Swedish Transport Administration (Trafikverket) looking at alternatives.

“We have found several different alternatives from the laborious work laid down by all involved.”Says Gunilla. “We need to think through and test-ride every meter of the way.
We are looking at crossings and discussing where and how the depots should be best placed. There are many parameters to take into consideration before we can make a final decision.

This is why we need to push back the opening date for the main registration to Vätternrundan 300kms until the 27th of November. By then we are counting on having a good basis for a decision concerning the course, if there will be any change and how that will look.

“Change is a normal part of our job and it’s not always the case that we have all the details at hand when the main registration is due to open. We believe however that this change can be perceived as quite extensive as we are discussing lengthening the route. This is why we want to give our participants and honest picture of the event they are planning to participate in before we open the main registration.

Everything we are doing is for one reason; to give our participants a safer, more secure and more outstanding event.”

Rgistration dates for Vätternrundan 2020

25th of November: Registration of interest for Vätternrundan 300 km closes
27th of November: The main registration for Vätternrundan 300 km opens at 7 p.m.

Sign up for the event at My Pages.

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